The same problem, in every line of work.
A long programme, several departments, documents that must stand up to a committee, an auditor or a regulator. Perceptio follows your meetings and documents and writes what follows from them, every sentence linked to its source, running wherever you decide.
Public sector and local government
Your committee decisions stay traceable, and your procurement documents are written from them.
An example
A town formed by the merger of two municipalities launches an online platform so its departments can order supplies under framework contracts. Around the table: procurement, finance, IT, buildings, childcare, the technical centre. Each describes the same ordering process in its own words and tools. Perceptio followed the workshops and read the existing specifications. When IT asks “did we agree on two-level approval for orders above the threshold?”, the answer cites the 12 March workshop and the finance memo, and the platform's specification carries that requirement, sentence sourced.
What it looks like on your side
- One project brings together six departments. Each has its own vocabulary and tools: a “commitment” in finance, a “purchase order” at the technical centre, a “call-off contract” in procurement. Agreeing on the same facts takes up a good share of every meeting.
- Scoping workshops run for months. When it is time to write the specification, what was agreed, by whom and why, has to be found again in each department's minutes.
- An elected official, an audit body or a legal challenge asks why an option was ruled out. The answer exists, spread between a set of minutes, a memo and the memory of those who were there.
What Perceptio writes
- Technical specifications and tender documents
- Scoping notes
- Steering committee minutes
- Decision log
- Follow-up emails to departments
Most common deployment
- Hosted
- Dedicated instance
- On-premises (less common)
Hosted service in France or dedicated instance; qualified hosting on request.
Regulated finance and insurance
Insurers, mutuals, provident institutions, asset managers, third-party payment operators, and the firms that advise them.
Every programme keeps its memory: the auditor, the regulator or the partner who arrives finds everything, sources attached.
An example
A third-party payment operator redesigns the exchanges between healthcare professionals and health insurers. The steering committee brings together IT, compliance, operations and the chosen vendor. In October, the committee delays the cut-over to give the pilot pharmacies four weeks of testing. In January, internal audit asks who made that decision and on what grounds. The answer comes in two minutes: the 14 October committee, the vendor's warning, the compliance memo. The file handed to the auditor is written from those documents, every sentence linked to its source.
What it looks like on your side
- A flow-redesign programme runs across the technical department, compliance, member services and two vendors. Trade-offs are made in committee, several times a week, and each team keeps its own record in its own tools.
- DORA, the supervisor, internal control: you are asked who approved a critical subcontractor, on which risk analysis, on what date. Gathering the documents takes longer than answering.
- A mandate changes hands. The new partner or project lead inherits eleven meetings and a data room, and needs to be up to speed the following week.
What Perceptio writes
- Compliance files
- Functional specifications
- Committee minutes
- Decision log
- Arbitration notes
- Follow-up emails to business lines and vendors
Most common deployment
- Hosted (less common)
- Dedicated instance
- On-premises
Dedicated instance, with your choice of language and transcription models; on-premises for programmes that touch health data.
Defence and sovereign
Your technical documentation is written from what was decided in meetings, without a single word leaving your premises.
An example
An information-system programme meets every week, in a room with no outside network, with the programme manager, the architect, the operator and the security officer. In March, the technical committee chooses a two-site architecture to meet a four-hour recovery target. In September, a new architect arrives and must deliver the accreditation file. They ask Perceptio, running inside the perimeter: the decision, its reason, the memo that confirms it. The file's “business continuity” chapter is written from those documents, and every sentence shows where it comes from.
What it looks like on your side
- The meetings that matter happen in a room, without video. The minutes, written afterwards, are the only record of what was said.
- The architecture file, the operations manual and the accreditation file carry the same decisions. They are written by different people at different times, and their consistency is checked by hand.
- Teams rotate: end of assignment, transfer, change of contractor. The programme lasts ten years; its memory has to last as long.
What Perceptio writes
- Architecture files
- Operations manuals
- Specifications
- Accreditation files
- Technical committee minutes
- Decision log
Most common deployment
- Hosted (less common)
- Dedicated instance (less common)
- On-premises
On-premises, inside your perimeter, air-gapped networks included: open-weight language, transcription and extraction models, no outbound traffic. Perceptio also transcribes meetings held in the room, without video.
Industry and engineering
Your specifications and manuals are written from project reviews, and trade secrets stay in-house.
An example
A manufacturer modernises a production line over two years. At a progress review, the line's PLC supplier announces a two-week delay; the project lead moves the acceptance test to 18 November, provided commissioning does not move. At the end of November, management asks why acceptance slipped, and methods want the current version of the specification. Both answers come out of Perceptio: the 14 October review, the supplier's commitment, the revised specification with the new date, every sentence pointing to the review or the original document.
What it looks like on your side
- Engineering, methods, safety, purchasing and operations attend the same reviews and each draw up their own action list. Consolidating them is a job in itself.
- A supplier announces a delay at a progress review. The decision to move the acceptance test, and its conditions, are in that day's minutes; three weeks later, they have to be found again.
- Technical documentation builds up throughout the project, but it is at the end that it gets assembled, partly from what the teams remember.
What Perceptio writes
- Functional and technical specifications
- Operations and maintenance manuals
- Supplier specifications
- Review minutes
- Decision log
- Follow-up emails to work packages
Most common deployment
- Hosted (less common)
- Dedicated instance
- On-premises
Dedicated instance or on-premises, depending on the programme's confidentiality; meetings in the room as well as on video.
Sound familiar?
Book a demo with the team building Perceptio: a pilot on one of your real projects, in the deployment mode you need.
- Up and running from the first meeting
- Deliverables where every sentence can be checked
- Deployed where you decide: hosted, dedicated or on-premises, even air-gapped